18 ministries flout procurement rules

Ms Chiri

Ms Chiri

Zvamaida Murwira Senior Reporter
The Auditor-General, Ms Mildred Chiri, has slammed Government ministries for flouting governance and procurement rules leading to abuse of funds, State assets and diverting resources to unauthorised use.
In the executive summary to her recent audit report, Ms Chiri said she observed weaknesses in the procurement systems for goods and services in 18 ministries.

“These shortcomings were prevalent in flouting of procurement regulations such as formal and informal tender procedures, failure to purchase to best advantage, procuring defective and sub-standard products and purchase of overpriced goods and services,” said Ms Chiri.

“Some ministries were effecting payments to suppliers without the prerequisite documents such as invoices, receipts and delivery notices. The deficiencies, if not addressed, will continue to drain Government of critical resources.”

The audit, she said, revealed variances of $170 million between collections recorded by Treasury and amounts collected by line ministries, pointing to either understatements or overstatements of revenues received.

It was noted that the ministry responsible for managing Government properties was not collecting rentals from tenants, resulting in tenants either absconding or defaulting on payment.

“About nine (24 percent of) ministries were not recovering loans advanced to Government employees, including former Honourable Members of Parliament who were given vehicle loans, loans advanced to parastatals and rentals from tenants who occupied Government buildings,” she said.

“There were differences between the receipts and disbursement figures and those disclosed in the Public Finance Management Systems. Revenue receipted and banked was not being reconciled.”

Ms Chiri noted that most ministries were not properly managing travel and subsistence allowance advances as evidenced by non-acquittal and clearances of the said advances.

“Some ministries issued advances to employees before earlier advances were cleared in violation of Treasury instructions,” said Ms Chiri.
“Ministries were diverting money from funds to meet Appropriation Accounts expenditures of parent ministries, causing unauthorised expenditures. One ministry loaned an amount of $1,4 million from a fund to a parastatal. The money was not disbursed to the respective fund. Consequently, the achievement of objectives of the funds from which resources were diverted was compromised.”

The audit said there was no evidence that all ministries maintained Master Assets Registers as a number of them failed to produce these documents for audit purposes.

“Furthermore, other ministries were not maintaining up to date Masters Assets Registers, resulting in failure to account for assets under their custody,” she said.

It was noted that several ministries were not convening boards of inquiry to establish causes of losses or damages of state property like accident damaged vehicles so as to take appropriate action.

“In some cases where boards of inquiry were not convened, ministries ended up using public funds to repair motor vehicles/assets, which would have been damaged by Government employees,” she said.

Ministries, she said, were not consistently preparing monthly reconciliation statements of the sub-paymaster general accounts as evidenced by 17 (45 percent) of the ministries that failed to produce the main reconciliation statement at year-end.

 

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  • Chenjerai

    Obviously the corresponding Ministers are not competently exercising their role of oversight and control of their ministries. For all these well known Ministers chosen and mandated in their functions by President Mugabe, ultimately their performance reflects on the leadership qualities of the President who decided on their nominations in full cognisance of their strengths and weaknesses.
    That well know saying ‘The Buck stops Here’ springs to mind …, action rather than worthless repeated rhetoric and promises would be welcome by all citizens. If continual inaction from the President is the best we can expect, a groundswell of further calls for resignation and retirement is the inevitable solution.

  • Zatta Zvayi

    The Permanent Secretaries of the insipid ministries should be the first ports of call. The Ministers report to the President.
    The Executive should be going after these inept government officials to show that it wants to see a well-oiled and efficient government. However my question is:” Who is going to guard the security guard?”

  • Truth seeker

    white people are united and are trying to depopulate Africa ad what do we have hear?

    • Chaminuka

      Most people choose to ignore what you’re saying and focus on economies which are controlled by the same people . While you concentrate on paper they got their eyes fixed on the land because they’ve exhausted theirs .wake up africa .

  • Madhuku

    Nothing newsworthy here. Everybody knows thats what Zimbabwe is all about

  • Phato Sthole

    Tender ndoo rine mari yese saka iyi haiperi but the most frustrating thing is it is actually very very easy to manage this for the common good for everyone in this country.

  • Mudzidzisi Ticha Benard

    it is just reporting and no one will take action because senior politicians are eating thru that

  • Common Sense

    Who cares, you’ve got not teeth (or nuts) to do anything about it. it will NEVER stop unless heads roll… If Mugabe cracked down on this, he would actually lose support…. one of the reasons he gets support is because he allows this corruption to continue

  • essie

    there is need for transparency in the public sector. the auditor general must be given autonomy do punish or to enforce law to allm those figures who are embazzing public funds, because it know became a noum and popolar that all public sector officer are not accountable.